Paperwork every night
You run the jobs all day, then run the office from your kitchen table until 10pm.
This sheet costs you about $25,200 a year
ESTIMATES_INVOICES_2024_v6_USE THIS ONE.xlsx
| A · Job | B · Est. Hours | C · Materials | D · Quote | E · Invoiced? | F · Paid? | |
|---|---|---|---|---|---|---|
| 1 | Oak St Parking Lot | 40 | 6500 | 12,500 | yes | yes |
| 2 | Miller driveway | 16 | 2100 | #REF! | not yet | |
| 3 | Hwy 9 culvert | 60 | ASK THE BOSS | 18,200 | yes | ? |
| 4 | Dunn retaining wall (old, don't use) | 24 | 3800 | 7,900 | yes | yes |
| 5 | Pine Ave patch | 8 | receipts in truck | 3,100 | no | |
| 6 | ||||||
| 7 | ||||||
| 8 |
- That sheet costs you
- $25,200/yr
- Time back
- 8 hrs/week
- Quotes take
- 15 minutes
The math: 8 hrs/week × 1 person × 50 weeks × $60/hr = $24,000, plus 5% for mistakes and rework = $25,200/yr.Starting point: Owners describe doing estimates, invoices, and books most weeknights after a full day in the field. Adjust it to match your shop.
- Fill in five things. Hours, materials and equipment are the only inputs, so a quote takes minutes instead of an evening.
- Your math, built in. Cost, profit and price update as you type, and nobody can paste over the formula.
- Quote goes out from here. One click sends it to the customer, and an accepted quote turns into the invoice without retyping.